GROUP TERMS AND CONDITIONS

Terms of delivery and payment

The Client is obligated to inform our sales services the following information for invoicing purposes:
Event’s time schedule and dining times, final number od participants and/or rooms, guest list (staying overnight) and distribution of the rooms, table layout, equipment and accessories and other issues and wishes.
  • For events of less than 50 persons 14 days prior to the event
  • For event at least 50 persons or more 21 days prior to the event 
Deductions in the number of participants after the confirmation of the participants give right to a maximum reimbursement of +-10% only from the restaurant services if it has been informed to our sales services latest on 4 week days prior to the event. Event will be invoiced based on the number of the participants given 4 week days prior to the event. 
5% reimbursement is applied on the possible green fee ordered from Linna Golf Oy.
 
The reservation is valid according to the confirmed time schedules and the number of participants. Should the number of participants be significantly reduced, the hotel is entitled to offer the Client other premises for the event.
 
We reserve the rights to changes in pricing. Products and services include the VAT rate valid to the given time.
 
Vanajanlinna Oy sends only electronic invoices, the minimum invoicing 150 EUR. Our payment term is seven days net. Default interest according to the current law. Invoicing fee of 15 EUR is applied on all sent invoices.
 
Bank contact information of Vanajanlinna Oy: IBAN: FI6150780820015556, BIC/SWIFT: OKOYFIHH

 

Terms of cancellation

The client has right to cancel the reservations as follows:

Participants less than 50

  • Not charged:
    cancelled no later than 30 days prior to the event
  • Charge 50 %:
    cancelled for less than 30 days prior to the event
  • Charge 100 %:
    cancelled for less than 14 days prior to the event

Participants 50-100

  • Not charged:
    cancelled no later than 60 days prior to the event
  • Charge 50 %:
    cancelled for less than 60 days prior to the event
  • Charge 100 %:
    cancelled for less than 21 days prior to the event

 

Henkilömäärä 101 tai enemmän

  • Not charged:
    cancelled no later than 90 days prior to the event
  • Charge 50 %:
    cancelled for less than 90 days prior to the event
  • Charge 100 %:
    cancelled for less than 28 days prior to the event

Advance payment by private persons (applied jointly with the above cancellation terms)

– The charged advance payment is of the total charge of the ordered food, reservations and hotel rooms 
– If the client needs a different advance payment plan, we can agree of it separately.
– We will send invoices of the reservation fee and advance payments.

Reservation fee 2500 €
when confirming the reservation

1st Payment 50 %
no later than 3 months prior to the event

2nd payment 50 %
no later than 28 days prior to the event

Vanajanlinna Oy is entitled to retain the advance payment in full.